Best practices – using MS PowerPoint | Monotype Fonts Help Center

Note: This article is based on the information from https://support.microsoft.com/

Our fonts are frequently used with software like MS PowerPoint to create presentations or slideshows that resonate with your brand.

Here are some best practices that you can follow to avoid getting known (reported) issues while using MS PowerPoint:

Known issue	Description	Resolution
Monotype Fonts don’t appear in the primary font menu of MS PowerPoint.	MS PowerPoint has issues with installed fonts appearing on its primary font menu. You may not find the fonts from Monotype Fonts in this menu. Mac OS: Go to Format > Font to open the primary font menu. Windows: On the Home tab, in the Font group, select a font in the Font dropdown to open the primary font menu.	Open the secondary font menu to find and use a Monotype font. Follow the steps below to open the secondary font menu: On the View tab, in the Master Views group, click Slide Master. On the Slide Master tab, in the Background group, click Fonts, and then select a font from the list. Note: You may need to go to a deeper workflow to find the required font. This feature is not available for PowerPoint for the web.
Newly synced fonts don’t appear in MS PowerPoint.	You have recently synced new fonts. However, these fonts don’t appear in any of the font menu (primary or secondary) of MS PowerPoint application.	Restart MS PowerPoint for newly synced fonts to appear on the font menu.
MS PowerPoint doesn’t work well with more than 1000 fonts in user machines.	You may see the following font issues when using MS PowerPoint on macOS: Text appears garbled or in a different font. Some fonts including Times New Roman are missing or unavailable in the font picker. Some fonts are being substituted with other fonts. You may see a message bar saying “We were unable to load all your fonts. Some fonts may be missing.”	Reduce the number of fonts to 1000 and restart your machine before using MS software. Or contact MS support to check if there is a provision to add more than 1000 fonts. Note: Refer to https://support.microsoft.com/en-gb/office/issues-with-fonts-in-office-for-macos-66a299b2-47ec-43bd-a196-a56b94d2ae88 for more information.
The fonts, layout, and styling of MS PowerPoint presentation changes while sharing it with another device or user.	You need to embed fonts for a presentation to appear well. If you save and share your presentation with embedded fonts, then the fonts, layout, and styling of the document won't change.	To Embed a font in your presentation: Open the File tab and select Options > Save. Under Preserve fidelity when sharing this presentation, select Embed fonts in the file. Select OK. If the above options are not available to you, it means that they may have been restricted. Contact your organization’s IT team to enable these options for you. Note: Verify the terms and conditions listed in the EULA or font licensing agreement before using or embedding any font. For example, our EULA on licensing considerations.
Some of your fonts can't be saved with the presentation	Even when you save a presentation with the Embed Fonts option turned on, you may get this error message if a font in your presentation can't be embedded.	The reason for this error could be: The font type you are trying to embed is not supported by MS PowerPoint. We recommend you use a different similar font or contact our support team. You don’t have permission to embed the font. It could be a licensing issue where the font’s creator doesn't allow it to be embedded. You need to verify the terms and conditions listed in the EULA or font licensing agreement before using or embedding any font.
I’ve replaced a font, but it is still shown as used when I save the file.	After replacing a font with some other font, you may get a message, Some of your fonts cannot be saved with the presentation. The possible reason could be that the font replace utility only replaces text fonts. However, there could be some remnants of the font used as text boxes, bullets, footers, or blank spaces within the presentation.	Use the find and replace fonts utility and replace all the font usage instances before saving the file.
I've replaced font, but PowerPoint says it's still there.	Sometimes, PowerPoint may continue to tell you that a font isn't available even when it's no longer used in the file (not even in traces of footer or bullets). This can happen with a font that supports a complex script like Hebrew or Chinese.	Choose the Save option and continue your work. You might not get this message after restarting MS PowerPoint.